Date Adopted: 10/03/80

Last Revision: 04/15/02

Accessibility Update: 07/26/2016

References:    2-18-412, M.C.A; HRS Policies

Policy

Each new employee is required to designate a person to receive the final payment by state warrant for any wages or benefit due the employee by the University at the time of the employee's death.  The employee is thereby assured that warrants for payment due will be promptly forwarded to the designated person without resorting to procedures ordinarily required for the administration of a decedent's estate.

A.         BENEFICIARY DESIGNATION

The form designating a person to receive the payment is available in Human Resource Services and must be completed at the time of employee’s initial employment.  In the event of a death of the designee or change in marital or parental status of the employee, employees may wish to alter their designation of the person entitled to receive payment for wages and benefits.  All beneficiary changes should be made in Human Resource Services and are kept in the employee's personnel file.

B.         RELEASE OF FUNDS

Electronic payroll deposits end upon notification of an employee's death, thereby allowing disbursement of funds according to this procedure.  The University Payroll Office issues warrants to the listed designee.  Without a decedent's warrant form on file at the time of death, an employee's wages and benefits are released only with proper legal notification to the University.