Journal Voucher

HELP CONTACT
Please contact your assigned department Fund Accountant for questions related to Business Services Journal Voucher Account Codes and Rule Codes. However, first please review the help guide below for information.  If you cannot find a solution to your question, contact uapprove@mso.umt.edu.

ADD RECORD(S)
To add additional records to the form, there are two options:

  • For a single record, click the + icon.
  • For multiple records, enter the number of lines into the field you wish to add, then click the + icon.

To add additional records to the form, there are two options: Single record: click +. Multiple records: enter the number of lines into the field and then click +.


CREDIT/DEBIT
Use the dropdown menu to change the status of your record and easily match credits and debits.

COPY
Once valid data has been entered for a record, users may click the "Copy" function to duplicate the record and then revise the data on the new record quickly. This function reduces redundant data entry.

Copying Records & Using the Credit/Debit toggle.


HASH TOTAL
Calculates the credit/debit entries. Credits/debit entries must match and balance.

Hash Total: Calculates the credit/debit entries. Credits/debit entries must match and balance.


RULE CODE
Use the dropdown menu to assign the proper rule code.

Rule Code Menu: Use the dropdown menu to assign the proper rule code.