Policy

Policy Number: 115.0
Date Adopted: 05/01/94
References: M.O.M. 3-0330; Collective Bargaining Agreements
Approved by: James E. Todd, Vice President
Administration and Finance

An employee may request a leave of absence without pay, which does not meet the definition of
other types of leave provided for in Personnel Policies and Collective Bargaining Agreements.
Such leave may be granted at the discretion of the supervisor. A leave of absence without pay
that exceeds five (5) working days shall be requested in writing, setting forth the reason for the
leave and duration. The maximum discretionary leave of absence shall not exceed six (6)
calendar months but may be extended at the discretion of the supervisor, not to exceed one (1)
calendar year in total. Unless an exception is authorized by the supervisor, annual leave or sick
leave, if applicable, must have been exhausted before leave without pay may be taken.
Employees authorized to take a leave of absence exceeding fifteen (15) working days must
complete the Leave of Absence Form and submit it to Human Resource Services prior to the
leave. At that time, arrangements may be made for continuation of medical insurance at the
employee's expense. Upon return to active employment, employees must notify Human
Resource Services so that the necessary payroll and personnel documents may be prepared.
Service with the University is not considered interrupted by authorized leaves of absence.
Annual leave and sick leave are not accrued during unpaid leaves of absence. All leaves without
pay, regardless of duration, shall be excluded when calculating probationary periods. Employees
on leave without pay are ineligible for holiday pay.