Travel on Sponsored Projects

• All expenditures must follow terms and conditions of the respective award.
• If funds are inadequate to cover travel expenses, it is the responsibility of the PI and department to cover such costs.
• Unallowable expenditures will be transferred to a non-restricted account.

I. DOMESTIC TRAVEL

See Business Services Travel Procedures

II. FOREIGN TRAVEL

It is your responsibility to show proof that you are using a certified U.S. air carrier.

Follow sponsor terms and conditions. Some sponsors may require approval prior to foreign travel.

If working with a travel agent for foreign travel, be clear that you are required to use U.S. flag air carriers for your entire flight, if possible. Not all airline affiliates are certified U.S. flag air carriers. If any given leg of your flight does not use a U.S. flag air carrier, your travel agent should be able to verify that no U.S flag air carrier is available for that leg of flight.  Document this information for your files. For a list of certified air carriers, go to U.S. Air Carrier International Route Authority, Carrier Report.

Complete the Foreign Air Travel Certification, following the instructions on the form. This certification is required by the federal Fly America Act.  Please keep this documentation for your files as it is your responsibility to demonstrate compliance.

Reference: Federal Travel Regulations, Chapter 301 Subchapter B, U.S. Flag Air Carriers (section 301-10.131 through 301-10.143)

See Business Services Travel Procedures

III. THIRD PARTY TRAVEL

(Guest speakers, etc.)

The same procedures will be followed as outlined in Foreign Travel, except the RAT form is not necessary.

See Business Services Travel Procedures