Internal Processing of Checks and Cash

Checks

1. ORSP Admin logs
2. Admin gives to Cashier
3. Cashier processes, and funds are delivered to Treasury

Cash

When delivered to ORSP,

1. Individual delivering cash completes a Cash Received Form and counts in presence of Admin.
2. Admin counts again, in presence of individual.
3. Admin writes out a receipt, indiviual initials and dates the receipt.
4. Admin gives the original receipt to the individual and retains a copy in the receipt book.
5. While the individual delivering cash is still present, Admin places cash in an envelope, seals it, writes the dollar amount and index on the outside of the envelope, and signs and dates it.
6. Admin logs receipt of the cash and places in the lock box.
7. Admin routes the Cash Received Form to the appropriate post-award specialist.
8. The post-award specialist process accordingly, then gives the  Cash Received Form to the Cashier.
9. Working from the  Cash Received Form, the Cashier will post a cash transaction in Banner  (WFADPST)
10. When making a run to Treasury, Cashier will retrieve cash envelope from the lock box and attach the deposit form created by WFADPST to the sealed envelope.
11. Cashier will deliver to Treasury.

1. Admin notifies the post-award specialist who contacts the PI and informs him/her that sending cash through the mail is inappropriate and should any money be lost in transit, it is the PI's responsibility.
2. Admin counts and has a second non-postaward ORSP team member count.
3. Admin writes out a receipt. the second non-postaward team member initials and dates the receipt.  Admin send the receipt to PI/dept via campus mail. 
4. Admin places cash in an envelope, seals it, writes the dollar amount and index on the outside of the envelope, and signs and dates it.
5. Admin logs receipt of the cash and places in the lock box.
6. Admin routes the  Cash Received Form to the appropriate post-award specialist.
7. The post-award specialist process accordingly, then gives the  Cash Received Form to the Cashier.
8. Working from the  Cash Received Form, the Cashier will post a cash transaction in Banner  (WFADPST)
9. When preparing a run to Treasury, the Cashier retrieves the cash envelope from the lock box and attaches the deposit form created by WFADPST to the sealed envelope.
10. Funds are delivered to Treasury.