Policy Number: 306

Policy: Payment or Expense Reimbursement by Affiliated Organizations

Date Adopted: 08/05

Revision Date: revise

References: BOR 901.14

Approved By: Robert A. Duringer, Vice President for Administration & Finance


Affiliate refers to the University Foundation(s), booster clubs, 'friends' group, etc. and/or any other related 501(c)3 organization. Disbursements from Affiliated Organization funds are allowable in keeping with the Affiliate's mission of supporting The University of Montana with private resources. Funds to these organizations are provided with the expectation that they will be used to support The University of Montana programs. The appropriateness of an expense should be considered before incurring it, and prior to requesting reimbursement or payment from an Affiliate account. Before disbursement, the Affiliate will review all requests to verify that the request is consistent with the intent of the donor and that funds are available.

Direct payment by an Affiliate to faculty, staff, students, and/or other full or part-time employees of the University is not allowed. Support for compensation, awards, or moving expenses for the University employee may be authorized. However, direct payment must be processed through the University Human Resource Office with the Affiliate transferring funds to the appropriate University account.

Procedures for payment or expense reimbursements can be obtained from the Affiliate organization