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Staff Short-term International Activity Program

Please note there will not be a Spring Semester 2014 competition for this program.

The Office of International Programs is pleased to administer the Staff International Activity Funding - Short-term awards.  

Since 2009, UM staff have received support from this program to engage in overseas short-term collaborative research, attend an overseas research conference, oversee student international research, and similar activities. The maximum award amount for both faculty and staff from this program is $1500.00.  Prior to applying for this funding, applicants are strongly encouraged to explore other funding sources, particularly from their respective administrative or academic unit. All matching funds available from other sources must be listed in the budget sheet, which can be found in the faculty and staff application links, and faculty and staff traveling abroad are required to have adequate health insurance and register in the UM International Travel Registry.

This map below provides information about where faculty and staff who received International Activity Funding - Short-term have traveled to, and what type of activities they conducted.


View International Activity Funding in a larger map

Please contact Peter Baker at peter.baker@mso.umt.edu or (406) 243-6142 with any questions.

Staff Short Term Requirements

Eligibility Requirements

  1. Must currently be a U.M. staff member in any status (full or part time, in any administrative, service, or academic unit, etc.)
  2. The funding will be used to support overseas activities only, including travel to/from the U.S. to the site of that activity
  3. Can’t have received an award within the past 2 years (4 competitions)
  4. Can’t have received more than 3 awards from this program ever
  5. Activity will occur within the eligible funding period.  For the next several competitions those periods are: 

Competition & Funding Period

  • Fall 2013 competition: January 1, 2014 – June 30, 2014
  • Fall 2013 competition: January 1, 2014 – June 30, 2014
  • Spring 2014 competition: July 1, 2014 – December 31, 2014
  • Fall 2014 competition: January 1, 2015 – June 30, 2015
  • Spring 2015 competition: July 1, 2015 – December 31, 2015

**Please note that overlap between funding periods is allowed IF the activity from a respective competition begins within the eligible funding period.

Evaluation

Staff applications will be evaluated on a competitive basis. Applications that meet the deadline and general eligibility requirements will be reviewed by a panel of peer reviewers, which consists of staff from across the university. That panel will discuss and rank them based on the selection criteria listed below. Recommendations will be forwarded to the Director of the Office of International Programs. All funding decisions are final, and the Office International Programs reserves the right to request a revised budget in cases where applications are not / can not be funded at the full requested amount. Before submitting an application review the eligibility requirements listed below. All requirements must be met for the application to be considered.

Evaluation Criteria:

The following criteria will be used by the peer reviewers as the basis for evaluating the merits of each proposal and must be addressed explicitly in the application:

1. Contribution to position at UM:

The proposed activity should have a connection to your position at the university. Explain how your participation in the proposed activity is connected to and will enhance your work at the university.

2. Outreach:

Provide a plan to disseminate information you learn from this activity to the university and local community as measured by articles, speeches, presentations, performances, and related contributions. All recipients are expected to participate in at least one outreach activity related to their overseas experience with 6 months of its conclusion.

3. Budget:

In addition to the budget worksheet, provide information about why the requested support is appropriate for the proposed activity – explain how the requested funds will be maximized to achieve the anticipated outcomes and other sources of support you’ll receive or are pursuing.

4. Overall Quality of Application and Alignment of Strategic Plan:

Points will be awarded based upon the overall quality of the application, and how well it aligns to the 5 ‘issues’ listed in the university’s strategic plan and their respective ‘indicators of success’.  

Format & Deadline

Format:

Applications will be submitted online.  Familiarize yourself with the requirements of this application and please understand that you are not able to save and return to it – it must be completed and submitted in one session.  

**Once the application is submitted please email Peter Baker to confirm its receipt, and be sure to choose the correct application tab (located at the type right of the application page).

Deadline:

The Fall 2013 competition has closed.  The Spring 2014 competition will be announced in early March. 

Budget Guidelines

A formal budget worksheet and proposed timeframe for travel must accompany each application.  All funds awarded must be spent exclusively for the overseas activity for which the application is being submitted and are non-transferable. In addition to the selection criteria listed above, awards will be judged by the amount of funds available, the quality of the application, and the number of applications submitted. Recipients are responsible for working with their designated departmental travel manager and need to follow UM travel policy guidelines including health insurance and international travel registration requirements.

Allowable Expenses:

  1. Airfare: Quoted market coach price at the time of application submission.
  2. In-country (non U.S.) travel (in-country air, rail, rental car, etc): Allowable provided the in-country travel can be justified in the context of the overall application objectives. Quoted market coach price for in-country travel is required at the time of the application submission.
  3. Lodging: Applicants are strongly encouraged to seek out economic lodging arrangements while traveling. See the Business Services Travel Guidelines for allowable lodging amounts. The applicant is responsible for arranging all housing.
  4. Meals: See the Business Services travel guidelines for meal per diem amounts.
  5. Registration: Cost of conference or workshop registration.
  6. Incidentals: Not allowed.