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Business Careers In Entertainment Club

The University of Montana

Constitution

PREAMBLE
Whereas we believe that a group of college students interested in exploring business careers in the entertainment industry should organize for mutual benefit, we hereby establish a collegiate chapter of the Business Careers in Entertainment Association (BCEA) which shall be known as the Business Careers in Entertainment Club at The University of Montana.


ARTICLE I - NAME
Business Careers in Entertainment Club (BCEC)


ARTICLE II - PURPOSE
"Our mission is to provide all undergraduate, graduate, and doctoral students, regardless of academic degree, with the essential career development mind-set and hands-on experience vital to obtain professional entertainment networking connections, internships, and job opportunities within both the creative and business ends of the entertainment industry."


ARTICLE III - MEMBERSHIP
Only currently registered undergraduate students may be active members in a registered student organization at The University of Montana. Only active members may vote or hold office.
The BCEC has no size limitation on the number of members. Members must be enthusiastic towards finding careers in the business end of the entertainment industry.
We will not haze according to Montana State Law; we will not restrict membership based upon race, color, national origin, religion, sex, physical and mental disability, medical condition (cancer-related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship or status as a covered veteran (special disabled veteran, Vietnam-era veteran or any other veteran who served on active duty during a war or in a campaign or expedition for which a campaign badge has been authorized).
To maintain membership in BCEC, a student must attend all bi-weekly meetings and must participate in one event per semester, and pay an annual fee of $25 towards club purposes. Also, Any student who signed up to work or participate in any event and does not perform said duties and responsibilities asked of him will have their membership terminated. All members must participate in at least one volunteer community outreach event.
In a club year any member who has three club meeting absences will be placed on a club probationary period for the rest of the club year. If said member misses another club meeting without notification their membership will be terminated. Members will be notified of their dismissal from the club and their email address will be eliminated from the database. Dismissed members will be required to re-pay club dues if they wish to be reinstated as members
Any elected official who is not performing his duties can be demoted by a vote of the executive board.


ARTICLE IV - MEETINGS
Call out Meetings will be held at least twice a year. Each call out meeting will be open to non-members, so that they can have a chance to view the club and its members. A call out meeting's purpose will be to promote the club to non-members, and inform current members of the club's progress. These meetings will be organized and ran by the president and executive vice president of the club.
Executive board meetings will be held at least twice a month. Every executive meeting will be led by the president, with the purpose of gaining an overall perspective of the club's progress. Executive votes will be decided as follows: Each executive board member shall have one vote to cast.


ARTICLE V - EXECUTIVE BOARD DUTIES & TERMS


President (2 semesters starting in the fall):

  • Responsible for overseeing the duties of club executives.
  • Responsible for representing the club to all external sources as a spokesperson.
  • Responsible for preparing meeting executive and mass meeting agendas.
  • Responsible for running mass and executive meetings.
  • Responsible for informing members of their lack of commitment.. ect…


Executive Vice President (2 semesters starting in the fall):

  • Responsible for overseeing and representing the president when he or she is unavailable.
  • Responsible for assisting the president in preparing meeting agendas.
  • Responsible for assisting the president in running mass and executive meetings.
  • Responsible for representing the executives and their views to the president for consideration in agenda setting and proposal writing.
  • Responsible for taking and distributing minutes for the executive meetings
  • Responsible for booking rooms for executive meetings, committee meetings, mass meetings, and guest speakers.
  • Responsible for organizing social activities for members and executives.
  • Responsible for having knowledge of all reservation details at his or her disposal concerning club events planned by directors or VPs. * Responsible for overall coordination of club field trips and events (both social and promotional).

Treasurer ( 2 Semesters starting in the fall):

  • Responsible for overseeing, with the president, the formation of yearly, monthly and weekly budgets.
  • Responsible for handling the organizations financial accounts
  • Responsibility for the information regarding the feasibility of projects
  • Responsible for collecting yearly dues from club members
  • Responsible for working with the president and vice president of fundraising to coordinate campaigns and to identify a need for specific amounts of money
  • Responsible for being able to answer questions and continually update the organization concerning its financial accounts and financial status
  • Responsible whenever money is involved.

Director of Finance (2 semesters starting in the fall):

  • Responsible for requesting money from ASUM (Associated Students of the University of Montana).
  • Responsible for requesting money from the BCEA Funding Board.
  • Responsible for organizing fundraising events such as car washes, dances, pizza sales, etc
  • Coordinates with Treasuerer on all topics dealing with club funds

Secretary (2 semesters starting in the fall):

  • Responsible for keeping track of executive attendance at executive meetings.

  • Responsible for keeping track of all club members' attendance at meetings.

  • Responsible for screening potential members while helping them become acquainted with club activities and policies.

  • Responsible for handling induction of new members, such as passing out contact lists, constitution copies, Internet passwords, etc…

  • Responsible for organizing and assigning the members to committees upon consent of committee directors.

  • Responsible for serving as mediator in any membership problems that arise.

  • Responsible for organizing and running the elections for the executive positions.

Director of Marketing (2 semesters starting in the fall):

  • Responsible for media relations, such as contacting media and acting as representative to the press.
  • Responsible for overseeing campus publicity for club events, social activities, community service activities, and club events.
  • Responsible for writing the section of the website encouraging membership and updating/advertising club activities.
  • Responsible for writing updates for executive relations--that is, sends updates to alumni board.
  • Responsible for creating and maintaining the brand that is The BCEC
  • Responsible for running a timely and successful street team.

Director of Online Media ( 2 semesters starting in the fall):

  • Responsible for updating and expanding the BCEC Facebook group
  • Responsible for creating The BCEC’s presence on twitter
  • Must use their knowledge of the internet and online media to best expose the BCEC.

Director of Community Outreach (2 semesters starting in the fall):

  • Responsible for representing club to volunteer program administrators.
  • Responsible for managing/helping develop incentives for service involvement.
  • Responsible for being in charge of setting up and running any service activities for the club.
  • Responsible for organizing two community service opportunities for club members

Director of Graphic Design (2 semesters starting in the fall):

  • Responsible for photography of club events.
  • Responsible for helping to organize the club archives in collaboration with the President and Vice President.
  • Responsible for compiling all newspaper articles and club photos into a scrapbook.
  • Responsible for all print materials needed for any event, materials must be ready in a timely basis.
  • Responsible for all logos and promotional items
  • Responsible for helping all committees and clubs with all design needs including ad-mats, posters, handbills, logos, T-shirts ext. ext.

Vice President of Club Events (2 semesters starting in the fall):

  • Responsible for booking rooms for executive meetings, committee meetings, mass meetings, and guest speakers.
  • Responsible for organizing social activities for members and executives.
  • Responsible for having knowledge of all reservation details at his or her disposal concerning club events planned by directors or VPs.
  • Responsible for overall coordination of club field trips and events (both social and promotional).

Directors (2 semesters starting in the fall, and depending on the membership of committee, may have more than one director, pending an executive decision):

  • Responsible for running and managing committee meetings to be relevant and helpful to committee members.
  • Responsible for handling alumni contacts and recruit speakers.
  • Responsible for delegating work to committee members, while taking responsibility for their progress.
  • Responsible for monitoring relations between members and alumni executives to ensure that members represent the club well. (For example, members submitting a list of interview questions to be reviewed by the Committee Director).
  • Responsible for arranging one site visit for field trips per year.
  • Responsible for representing committee members (and their wishes) in executive meetings.
  • Responsible for assisting other directors, VPs, and the President where help is needed.
  • Responsible for arranging for speakers to present at committee, executive, and mass meetings.
  • Responsible for creating a network with alumni and others within their specific industry.
  • Responsible for aiding in finding internship opportunities for members of the committee.
  • Responsible for reporting weekly progress to the executive board.
  • Responsible for helping to recruit and choose members for the club for specific committees.
  • Responsible for reporting what happened at previous committee meetings to the executive council.
  • Responsible for at least two committee meetings per month.

List of Directors (Duties and terms described above):

  • Director of Film Committee
  • Director of Music Committee
  • Director of Sports Committee
  • Director of Television Committee
  • Director of Performing Arts Committee

Webmaster (2 semesters starting in the fall):

  • Responsible for construction and maintenance of the club website.
  • Responsible for helping to organize the club archives in collaboration with the President and Executive Vice President.

ARTICLE VI - ELECTIONS

Committee Director Elections

  • To run for committee director, candidates must have one semester of membership in that committee.
  • Committee Directors will be elected only by that committee's members.
  • The Vice President of Membership will run director elections at a predetermined time in the late spring semester.

VP Elections

  • To run for any vice presidency, a candidate must have 2 semesters of membership in the club.
  • The executive council will be responsible for electing the VPs during a predetermined time in the late spring semester.
  • Committee directors will base their votes upon the desires of their committees.
  • Vice President of Membership will be in charge of counting and distributing the executive ballots.

President Election

  • To run for president, a candidate must have 2 semesters of experience in an executive position.
  • The executive council will be responsible for electing the president during a predetermined time in the late spring semester.
  • Vice President of Membership will be in charge of counting and distributing the executive ballots.

ARTICLE VII - DUES/FUNDS

State the source of group funds (dues, ASUM, fund-raising, vending machine)

ARTICLE VIII - COMMITTEES

The BCEC is composed of five different committees, which are each dedicated to pursuing our mission statement towards a different area of the entertainment industry.

  • Film
  • Music
  • Performing Art
  • Sports
  • Television

ARTICLE IX - AFFILIATIONS

The Business Careers in Entertainment Club is an affiliate chapter of the Business Careers in Entertainment Association (BCEA). The Business Careers in Entertainment Association (BCEA) is a registered 501(c)(3) non-profit organization which was formed to bring students together with entertainment industry professionals to successfully prepare students for careers in this field.

ARTICLE X - ADVISOR

The chapter shall appoint a faculty advisor who will be the personal representative of the administration. This should be done in conjunction with and approved by the administration of The University of Montana.

The advisor will serve for at least one full school year, shall attend the meetings of the collegiate chapter, and shall aid and advise the group on matters under consideration.

The faculty advisor shall be responsible for the continuity of records and other property of the collegiate chapter.

Additional faculty members may be asked to join the appointed faculty advisor whenever the tasks involved make it feasible to have additional faculty representation.

The faculty advisor shall be the official contact with the Business Careers in Entertainment Association.

ARTICLE XI - RATIFICATION

State how this document is approved by your group’s membership

ARTICLE XII - AMENDMENTS

Constitutional amendments must be proposed in writing and submitted to the President for review. The President will then bring the proposed amendment before the executive board so that it may vote on whether or not the constitution will be amended.

The constitution may be amended by a majority vote of the executive board members present, with proper notification having first been given to the entire executive board.

ARTICLE XIII - BYLAWS or OTHER DOCUMENTS

State any other documents under which the group operates 

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